Sales tax invoice checklist (US)

Sales tax in the US is a state and local tax, so the rules for your invoices come from your state. This checklist covers what a clear invoice with sales tax usually shows.

Sample US invoice with two lines, sales tax at 8.875% shown as its own line, and the total. — A sample made with the free generator. The business, client and prices are made up.

What a clear invoice with sales tax shows

Your business name and address
Your customer's name and address
An invoice number and the invoice date
A description of each item or service, with quantity and price
Sales tax as its own line, with the rate you charged
The total amount due, and the due date

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Your state's rules come first

Sales tax is a state and local tax. Most states and municipalities have a sales tax, and they charge different percentages on different goods, or no tax at all on some items. Your state's tax agency has the rules for your state; USA.gov links to each one.

Find your state's tax agency on USA.gov

Sources

Last checked November 9, 2026.

USA.gov: state and local taxes, with each state's tax agency

This is general information, not legal or tax advice.

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